Administrative Assistant Job Careers - National Animal Genetic Resources Centre and Data Bank (NAGRC&DB)

Job Title:    Administrative Assistant

Organisation: National Animal Genetic Resources Centre and Data Bank (NAGRC&DB)

Duty Station: Entebbe, Uganda

Reports to: Assistant Manager Human Resource

About US:

The National Animal Genetics Resources Centre and Data Bank, (NAGRC&DB) is a body corporate under the Ministry of Agriculture Animal Industry and Fisheries whose mandate is to take a leading role in establishing a comprehensive National Animal Breeding Programme in Uganda.

Job Summary: The Administrative Assistant will provide Administrative and secretarial services to the Organisation across all sections.

Key Duties and Responsibilities:  

·         Draws up and monitors appointments and programmes in conjunction with relevant officers

·         Maintaining organizational records and assisting their movements and develop control processes for efficient records management

·         The jobholder will coordinate travel arrangements for staff both inland and abroad

·         In charge of preparing and raising requisitions and following up on payments and supplies, Coordinating preparation and submission of accountabilities.

·         Organize meetings, functions and workshops

·         In charge of customer relations, receiving and attending to visitors/clients internal and external

·         Prepare requisitions for and manages office consumables

·         Drafts letters of routine nature and types official letters/ documents

·         Receives incoming mail, callers or telephone and supervises outgoing mail

·         Ensures general cleanliness and orderliness of the office and compound

·         Guides and supervises support staff in the office.

Qualifications, Skills and Experience: 

·         The applicant should preferably hold an Honors Bachelors degree in Arts, Social Sciences and Social work and Social Administration or Business Administration/ Business studies (Management option) or Bachelor of Management Sciences or Information and Office Management from a recognized University/ Institution

·         At least three years’ experience as Office Administration and Management gained from Government or reputable organization/ institution.

·         Age Limit: 25-55 years

How to Apply:

All suitably qualified and interested candidates should send an updated CV, applications and testimonials (including 3 work references) addressed to:

The Executive Director

Attn: Human Resource/Administration,

National Animal Genetic Resources Centre & Data Bank,

P.O. Box 183 Nsamizi Road, Entebbe. Uganda

Deadline: 2nd November 2017