Fresher Receptionist/Office Assistant Diploma NGO Jobs - IntraHealth International
Job Title: Receptionist/Office Assistant
Organisation: IntraHealth International
Project Name: USAID Regional Health Integration to Enhance Services in Eastern Uganda (RHITES-E)
Duty Station: Uganda
About US:
IntraHealth International is a non-profit organization that was founded in North Carolina, United States and has been working in over 30 years in over 100 countries. IntraHealth has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.
About USAID RHITES-E Project:
IntraHealth International is implementing the new USAID Activity. The USAID Regional Health Integration to Enhance Services in Eastern Uganda (RHITES-E) supports the Government of Uganda (GOU) and key stakeholders to increase availability and utilization of high quality health services in 21 districts in Eastern Uganda and two (2) in Karamoja. This is done by strengthening health systems and improving the quality of, access to, and demand for health services with attention to equity and underserved populations.
Job Summary: The Receptionist/Office Assistant will primarily be responsible for providing operational support to the office in relation to hospitality, office cleanliness, banking services, message services and other general duties.
Key Duties and Responsibilities:
- The jobholder will provide delivery/errand services, which includes among others, mail, payments and banking
- Provides support in printing, photocopying and binding for required activities materials
- Provides support in maintaining the routine general cleanliness of the office, by supervising the contracted cleaners.
- Serves as an appointed bank agent for encashment of the organizations cheques, including delivery and collection of bank correspondences.
- Purchases and manages the usage of office cleaning and kitchen supplies.
- Provides hospitality service to official guests, which includes providing teas and refreshments as may be needed.
- Maintains general cleanliness of the kitchen and optimal handling of kitchen appliances.
- Under direction of Administrative Officer, assist in maintenance of office stationery and supplies which includes it’s issuance and receipts and maintaining the prescribed monitoring record.
- Provide relieve services as requested from time to time including but not limited to front office desk.
- Provides logistical support in variety of areas, including but not limited to scanning, preparation of workshop materials.
- Support the Finance team by typing out the VAT forms on a weekly basis as they are provide.
Qualifications, Skills and Experience:
- The ideal applicants for the USAID Intrahealth International Receptionist/Office Assistant job placement should hold a Diploma in management, secretariat or equivalent field
- At least two years of related working experience in a busy executive office
- High degree of confidentiality
- Ability to handle multiple tasks simultaneously with prioritization
- Self-motivated and able to adapt to change quickly
- Beginner level of Microsoft office (Outlook, Word and Excel) or more
Personal Competencies:
- Effective communication: Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
- Planning and Organizing: Develops clear goals that are consistent with agreed upon strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time and resources for completing work; foresees risks and allows for contingencies when planning; and monitors and adjusts plans and actions as necessary.
- Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across Divisions, Departments, Country offices in a constructive and collaborative manner.
- Personal Competencies: Innovation, Accountability, Service Excellence, Effective Oral and Written Communication, Problem Solving
How to Apply:
All suitably qualified and interested candidates who wish to join the USAID Project should apply by clicking on the web link below.
